HERON LAKE- OKABENA PUBLIC SCHOOL
May 17, 2016
The Board of Education of Independent School District #330 held its regular Board meeting on Tuesday, May 17, 2016, in the Media Center in Okabena. The meeting was held prior to the second Strategic Planning Committee work session. John Volk, Mark Fest, Terri Stenzel, Jeanne Rasche, Annie Rasche, Jill Liepold and ex officio Loy Woelber were present. Paul Bang, Tracy Freking, Katy Hattendorf, Judy Stenzel, Chad Knutson and Lenora Kazemba were also present.
John Volk, chairman, called the meeting to order. A quorum was declared with all members present. J. Rasche moved, seconded by Fest, to approve the minutes of the April 19, 2016, Regular Board meeting. The motion carried unanimously. Stenzel moved, seconded by Liepold, to approve the amended agenda. The motion carried unanimously. J. Rasche moved, seconded by Fest to approve the payment of the bills. The motion carried unanimously. Total expenditures: $285,170.69, April payroll: $201,573.66, and total wires: $110,265.94. A. Rasche gave the treasurer’s report. Fest moved, seconded by J. Rasche, to approve the report. The motion carried unanimously.
Woelber updated the Board on the tuition details and the Memorandum of Understanding with Heather Peter. When she earns 18 additional credits, she will be able to continue to teach secondary language arts. J. Rasche moved, seconded Stenzel, to approve the Memorandum of Understanding. The motion carried unanimously.
The coaching and advisor slate to date for the 2016-2017 school year was presented to the Board for approval. They include: Head FB – Jared Bourquin, Cross Country – Les Knutson, Assistant Cross Country – Gary Hildebrandt, Head VB – Trista Rhubee, Assistant VB – Jason Fisher, Head Boys BB – Les Knutson, Assistant Boys BB – Jared Bourquin, Assistant Girls BB for summer – Jameson Collin, AD – Lon Eichenberger, FFA – Loretta Halbur, Speech Loretta Halbur, Annual Trista Rhubee, Senior Class Advisor – Brenda Renzcykowski, Prom – Katy Hattendorf, NHS – Amy Bang, Student Council – Matt Prunty, Flag Squad – Tracy Freking, Robotics – Cory Sheldahl and Steve Bornhoft. Stenzel moved, seconded by Fest, to approve the coaching slate. The motion carried unanimously. Fest moved, seconded by Stenzel, to approve Cory Flint as volunteer Golf coach. The motion carried unanimously. Fest moved, seconded by Liepold, to approve the bill for $1,628 to repair the score board controls in the gymnasium. The motion carried unanimously.
Paul Bang gave the principal report. The senior breakfast will be held on May 27 at 7:30 and Graduation will be that night. The Board should be in Media Center at 6:30. The DARE graduation was held in the Elementary. There are multiple field trips for the Elementary. Grades 4-6 will be participating in a triathlon on May 25 at the Elementary. Last Day of school for students is June 2, and the teacher’s last day is June 3. Nikkie Fisher is organizing volunteers to help with the District.
Woelber gave the Superintendent report. The new sign for the south entrance of the school is ordered. The Swimming pool is open and lessons are scheduled thru Community Ed. The flooring in the locker rooms will be monitored for further cracking. The next movie in the History Center is scheduled for June 3. RLB will not need to purchase as much ELL services next school year. The weather has caused delays in the roofing project at the elementary. Enrollment numbers for the District were reviewed.
Chad Knutson presented the Board with a bill for $1,116 from Lakefield Lumber for supplies that were used to construct an 8×8 concession stand by Laker Baseball Field. Liepold moved, seconded by Fest, to have the District pay half of the bill and the Lakers will be responsible for the rest of the bill. The motion carried unanimously. An option for applying for grants for funding was given to Knutson. Tracy Freking will apply for the building permit from the City of Heron Lake. Proper electrical wiring will also need to be installed. Any other future improvements that are made MUST have prior approval from the Board.
A Resolution for membership in the Minnesota State High School League (MSHSL) was presented to the Board. J. Rasche moved, seconded by Fest, the following RESOLUTION: Renew its annual membership in the Minnesota State High School League for interscholastic athletic and fine arts events. Voting in Favor: ALL (A. Rasche, Liepold, Volk, Stenzel, Fest and J. Rasche). Voting Against: NONE. The RESOLUTION carried.
Fest moved, seconded by A. Rasche, to approve the open enrollment application for an elementary student from the RLB District. The motion carried unanimously.
Woelber notified the Board that the application for Pathway II Early Learning Scholarships funds will be approved by the Minnesota Department of Education contingent on clarifications with the MDE. The allocation for the District will be $4,680 for state fiscal year 2017.
Stenzel moved, seconded by A. Rasche, to adjourn the meeting. The motion carried unanimously.
Respectfully submitted,
Jill Liepold, Clerk
HERON LAKE – OKABENA PUBLIC SCHOOL
Regular Board Meeting
June 28, 2016
The Board of Education of Independent School District #330 held its regular Board meeting on Tuesday, June 28, 2016, in the Media Center in Okabena. John Volk, Mark Fest, Terri Stenzel, Jeanie Rasche, Annie Rasche, Jill Liepold and ex officio Loy Woelber were present. Paul Bang, Lon Eichenberger, Tracy Freking, and Robyn Gunther were also present.
John Volk, chairman, called the meeting to order. A quorum was declared with all members present. A. Rasche moved, seconded by J. Rasche, to approve the minutes of the May 17, 2016 regular Board meeting with corrections. The motion carried unanimously. Liepold moved, seconded by Fest, to approve the amended agenda. The motion carried unanimously. Liepold moved, seconded by Fest, to approve the payment of the bills. The motion carried unanimously. Total expenditures: $560,742.16 May payroll: $205,932.66, and total wires: $117,692.23. Treasurer’s report was given by A. Rasche. Stenzel moved, seconded by J. Rasche, to approve the report. The motion carried unanimously.
The Board was presented with the strategic planning document as worked on by the HLO Strategic planning committee. This committee was comprised of administration, faculty, board members and community members. Stenzel moved, seconded by Fest, to approve the plan. The motion carried unanimously.
Lon Eichenberger gave the Activities Director report. There will be advertising for open coaching positions for the fall sports. The annual athletic/activity participation meeting will be held on August 8. A budget for all activities will be prepared. The HL-O activity calendar is being finalized and will be printed soon.
Paul Bang gave the Principal’s Report. Work on the roof in the elementary is in progress, along with asbestos removal. Radon testing was conducted in the high school and recommendations will be considered. There are more than 30 elementary students attending summer school. A conflict with the City of Okabena summer recreation program was resolved. A policy of reservation of the softball diamonds was developed. The Okabena class of ’71 will be touring the high school on July 2. On July 4, there will be a free movie shown at 6:30 in the History Center. It was suggested that the Board be notified by administration by e-mail ASAP of any staff changes or other pertinent information.
Loy Woelber gave the Superintendent’s report. Remodeling of the high school kitchen will be conducted with health and safety funding. It was recommended that we continue to rent the mini bus from the WWG District. A plaque will be presented to Lyle Wichmann and another plaque placed in the History Center for his generous donations of $7,800 for the improvements. The Board suggested inquiring if the JMC notification system can be customized into different groups for different announcements.
Stenzel moved, seconded by Fest, to declare surplus stoves, computers, televisions and treadmill as surplus and advertise for sale. The motion carried unanimously.
Enrollment numbers were reviewed. Total enrollment of the District is 294 students. Fest moved, seconded by T. Stenzel, to approve the elementary open enrollment application from the Round Lake- Brewster District. The motion carried unanimously.
Liepold moved, seconded by A. Rasche, to approve membership in the MREA for 2016-2017. The motion carried unanimously.
A. Rasche gave an update from the Heron Lake Okabena Community Foundation. The annual golf outing will be held in September at the Worthington Country Club.
Stenzel moved, seconded by Fest, to approve Paul Bang as the Identified Official With Authority (IOWA) for the District with the Department of Education. The motion carried unanimously. J. Rasche moved, seconded by Fest, to approve the contract for Jason Fisher for the 2016-2017 school year. The motion carried unanimously. The contract for Nikki Fisher as social worker/family liaison will be presented to the Board at the July meeting. Stenzel moved, seconded by A. Rasche, to approve the 2.8% increase in wages for the non-certified staff. The motion carried unanimously.
The 2016-2017 preliminary budget was presented to be approved. The projected budget shows a deficit of the expenditures over the revenues of $177,392.45. Upcoming maintenance costs and enrollment numbers were discussed. J. Rasche moved, seconded by Fest, to approve the preliminary budget. The motion carried unanimously.
Stenzel moved, seconded by J. Rasche, to approve the joint power agreement for services of Robyn Gunther with the RLB District. HL-O will have 60% of the contract. The motion carried unanimously.
Liepold moved, seconded by Stenzel, to approve the following RESOLUTION: Authorizing and Awarding Sale of General Obligation and Aid Anticipation Certificates of Indebtedness, series 2016A and Fixing Form and Terms thereof in Connection with the Minnesota Tax and Aid Anticipation Borrowing Program Sponsored by MSBA and Greater MN Educational Cooperative Service Units. Voting in Favor: ALL (Fest, Liepold, Volk, Stenzel, A. Rasche, and J. Rasche). Voting Against: NONE. The RESOLUTION carried.
Stenzel moved, seconded by Fest, to approve the 1.0 FTE Instrumental Teaching contract for Reed Hartman. He will be starting in the 2016-2017 school year. The motion carried unanimously.
Stenzel moved, seconded by Liepold, to approve the Long Term Facility Maintenance (LTFM) 10 year revenue and expenditures budgets and Statement of Assurances. The motion carried unanimously.
J. Rasche moved, seconded by A. Rasche, to approve the contract with Greater Minnesota Family Services for $5,000 for Nikki Fisher’s services. The motion carried unanimously.
Fest moved, seconded by Stenzel, to approve the following RESOLUTION: Establishing the dates for filing Affidavits of Candidacy for Election to the Heron Lake-Okabena School Board. The dates will be from August 2-16, 2016. Voting in Favor: ALL (Fest, Liepold, Volk, Stenzel, A. Rasche, and J. Rasche) Voting Against: NONE. The RESOLUTION carried.
Paul Bang and the Board presented a plaque to Loy Woelber stating the appreciation in the instrumental development of the History Center. Another plaque will be displayed in the History Center. The Board would like to thank Loy for the two years of service of Superintendent to the District and the guidance of the transition of the new administration personnel.
Stenzel moved, seconded by Fest, to adjourn the meeting. The motion carried unanimously.
Respectfully submitted,
Jill Liepold, Clerk
